Supply Grant Guidelines

Supply Grant General Criteria:

 

Supply Grant applications must be submitted by November 13, 2017, in order to receive full­ year funding. If there is money leftover, late applications will be judged on a first­ come, first­ serve basis.

  • Supply Grants CANNOT be used to fund events.

  • Student groups receiving Student Services Fees are not eligible for Supply Grants.

  • Student groups that charge membership fees will NOT be funded.

  • Graduate student groups will NOT be funded.

 

Expenses that MAY be funded

  • Group Promotional materials

  • Recruitment events

  • Student group fees

  • Various equipment needs

  • Office supplies necessary for operation

 

Expenses that will NOT be funded

  • Salaries/stipends for organization members

  • Payments to any individual, student or non­student (i.e., event organizer, staff person, etc.)

  • Personal expenses of any kind

 

Amount of Funding and Distribution Process:

  • Groups may not receive more than $600/year from the MSA organizational budget grant.

  • Grants are limited to only the funding between $75­-$600.

  • The first 50% of the grant will be given upon approval of the grant application.

  • Student groups have 14 days to pick up their checks at the Information Desk in Coffman Memorial   Union upon approval.

  • The last 50% will be given upon successful review of the student organization’s budget and/or   expenditure reports to validate that the money was spent appropriately as of or before the end of fall semester. Accordingly, it is the requirement of the student organization to submit the budget and/or expenditure report no later than January 30th of spring semester, if past the deadline, the student organization will not be receiving further funding from MSA for that school year.

  • MSA does not encourage spending money for the sake of spending money, and if the budgeted amount is not used, the remaining amount will count as part of the $600 maximum for the next year. More money will not be awarded until past awards have been properly accounted for.

 

Reporting and Applying:

  • Every expense must be clearly shown with receipts for every purchase.

  • Expected income (even pending) must be clearly shown.

  • Expenses must be broken down into as much detail as possible.

  • A side­ by ­side comparison of expected expenses and actual expenses must be clearly shown.

  • Other sources of funding must be shown (if applicable).

 

Grant will be denied if:

  • The application is extensively inaccurate in budget forecasts and expense reports.

  • The student group charges membership fees to new members, as the purpose of the grant is to help RSOs grow.

  • The student group, or any individual, profits financially.

  • The application does not meet the criteria, eligibility, or spirit of the OBG.

  • The student group receives Student Services Fees.

  • The student group is a graduate or professional student group.

 

Other Criteria:

  • The proposed budget allows interested students to continue involvement, to learn more about the group, idea, service, or cause through attending a group meeting or event.

  • The specific group is not provided by a University of Minnesota service provider, or is not accessible to students normally.

  • The grant but also presenters, attendees, prospective members, etc.

  • If an OBG is to allow for the high potential of interaction between students and group members, has funded the student organization in the past, the group must make improvements, and show how past grants have been used appropriately and effectively.

  • The grant should attract new members, and encourage growth of the applying RSO.

  • MSA reserves the right to deny funding (appeal dates can be scheduled).

  • MSA reserves the right to fund specific budget line items.

  • There is a limited pool of funding, therefore, not every grant will be funded.

Minnesota Student Association 

300 Washington Avenue S.E.

Minneapolis, MN 55455

msa@umn.edu