Event Grant Guidelines

Event Grant General Criteria:

  • Event Grant applications must be submitted 30 days before the event occurs.

  • Events held as fundraisers or intended to generate revenue are not eligible for funding.

  • Events cannot solicit donations or admission from attendees.

  • Events must be evaluated with information provided below

  • Student must maintain an up-to-date Gopher Link page


Expenses that MAY be funded

  • Advertisements for the event

  • Preprinted publications

  • Technical Support

  • Facilities Rental

  • Supplies for Event

  • Up to 50% of food costs; up to 75% of food costs for sustainable events

    • Require proof of purchase of compostable utensils, dishware, and napkins​

Expenses that will NOT be funded

  • Travel (other than bringing in the speaker)

  • Administrative Expenses (i.e., paying an event coordinator)

  • Salaries/stipends

  • Any event prize or food expense not in compliance with these University guidelines for student groups

Amount of Funding and Distribution Process:

  • Grants are limited to $600 per event if a single group applies. 

  • Grants are limited to $900 per event if two student groups partner.

  • Grants are limited to $1200 per event if three or more student groups partner.

  • The first 50% of the awarded money will be given to the group prior to the event. 

  • The last 50% will be given upon successful completion of the audit/evaluation form. This form must be completed 7 days after the end of the event. 

  • Check will be mailed within one week of approval of grant proposal

Grant will be denied if the event: 

  • Is a fundraiser or is intended to generate income for an organization

  • Charges admission or entrance fees (must be free to all U of M students)

  • The student group profits as a result of the event

  • Does not meet the criteria for an Event Grant

  • Does not meet the criteria for MSA Grant Submission

  • Grants Committee has final say in whether grants are approved or denied



Other criteria:

Celebration of Campus Community

  • The proposed event discusses, celebrates, or makes aware a group, idea, service, or cause at the University of Minnesota.

  • The proposed event brings together, or attempts to make a more coherent sense of Campus community.

Uniqueness of Program

  • The specific event is not provided by a University service provider, or is not accessible to students normally.

  • If the event has been funded by an Event Grant in the past, the group must make improvements to the event and explain these improvements in the application for the grant.


Potential to Attract Students

  • The event is accessible to all students, free of charge, without regard to race, creed, gender, sexual orientation, nationality or ethnic origin, disability, status as a veteran, public assistance status, age, or any other distinguishing characteristic.

  • Students will be directly solicited to attend the event by a representative of the Applicant.


Event Advertising

  • Plans to advertise beyond community surrounding event.

  • Alternative or unique advertising (i.e. above and beyond the normal level of advertising:

  • more than a Facebook event/group creation and postering – get creative: place an ad in the MN Daily, poster/table multiple times before the event, contact other press/news organizations).


MSA Mission

  • The Minnesota Student Association appreciates when our grants fulfill our mission. We are dedicated to advocating for students and coordinating efforts with stakeholders of the University on behalf of all students. We advocate for student interests, engage with their feedback, and represent them in all levels of decision making.

  • Grant should increase event accessibility for all

  • The biggest way we do this is through our initiatives which can be found at z.umn.edu/MSAInitiatives.